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HIF-FC-00006 Assistant Corporate Controller

Titel: HIF-FC-00006 Assistant Corporate Controller
Werkgever: Ajilon
Plaats: Noordwijk
Provincie: Zuid-Holland

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o Support to the processes related to the main resources of the organizational entity (i.e. budgets,manpower, staffing), including planning, execution and follow-up of the activities and resources (budgets, manpower, missions, recharges) of the Business Unit. o Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate (e.g. SAP) and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc. o Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks. o Contribution to the definition of new and improvement of existing related processes and tools and production of related documents. It covers support to the planning, monitoring and operations of the BU’s financial resources (i.e. budgets, costs and is bursement) and to ensuring the overall coherence with the BU’s activities. It includes in particular support to: o Coordination and consolidation of long-term strategic outline of financial resources, including o multi-years resource planning (LTP, MYP), establishing financial baselines for next year and maintenance of in-year plans, covering commitment ceiling, costs and disbursements, and including manpower, missions, procurements and recharges. o Elaboration of recharge rates for the Cost Centres of the BU, controlling of their overall financial balance, contribution to the recharging process. o Monitoring and controlling of the financial resources versus plans, identifying deviations w.r.t. plans/targets and producing related reports to the responsible management, etc. o Performing related data analysis and performance assessment in year and multi-years, elaborating related BU and activity level KPIs, etc. o Maintaining related master data for the BU such as WBS, Analysis/Cost Centres. o Monitoring utilisation of commitment ceiling for BU funds and fund centres and taking necessary actions vis-à-vis Finance Department to redistribute allocations as required. o Contributing to the overall efficiency of related processes and tools, and to coherence and quality of related data. o Contribution to the definition of new and improvement of existing related processes and tools and production of related documents. Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks. o Acting as the Directorate’s interface to the Finance Department at ESTEC and with other corporate services as appropriate; Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data. It covers support to the planning and monitoring of the workload and workforce (staff and contractors) of an ESA Business Unit (BU) and for ensuring the maintenance of the related data and processes. It includes in particular support to: o BU level coordination of workload planning and consolidation of workload plan for related activities (including programmes / projects as relevant) of the BU, including support services to other ESA internal units as appropriate. o BU level coordination of staff workforce planning, forecasting and monitoring (including recruitments, arrivals and departures in terms of quantity and quality) versus related targets and provision of related reporting and analysis, including BU competence map, on-site / off-site workforce, etc. o Integration of workload and workforce data into a coherent BU manpower management data system that provides all data needed to support both related operational and managerial needs. o Definition, in close coordination with BU Budgets Administration, of the processes in support to workload-workforce management, coordination of the identification and consolidation of related BU level requirements, ensuring availability of appropriate documentation, following-up development of tools and coordinating BU level validation and acceptance thereof. o Contributing the BU manpower recharging system, in accordance with rules established by and in close coordination with the relevant entities (e.g. ESA Cost Management Division, Customers in case the BU is acting as support service provider). o Acting as BU interface to the ESA corporate services (in particular HR Services) and with other ESA services for aspects related to the above.

o University degree (Bachelor) from a recognised Institution of secondary studies or equivalent qualification in Business Administration (or Communications as relevant), with typically 4 years of relevant experience. o Experience in the field of controlling of resources and activities and/or finance/accounting, at administrator level and/or assistant level. Familiarity with budgeting, accounting, procurements at ESA is an asset. o Adequate level of experience in the field of business administration, controlling of resources and activities, and/or accounting at administrator level and/or assistant level. o Ability to handle high volume of numerical data in an accurate manner, analyse them, and produce synthetic reports. o Proactive attitude to solving problems, result orientation, initiative and autonomy in the execution of the assigned tasks, ability to identify priority actions and to handle high workload. o Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and stringent schedule. o Highly proficient in the use of modern activities and resource management support tools/databases of standard office automation support software packages including in particular advance usage of Excel (Ms-Office and in particular advanced use of Excel). o Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. ESA-p) is an asset. o Experience in finance, budgeting and accounting ans experience in workforce management processes About ESA-ESTEC The European Space Agency (ESA) has sites in several European countries. The European Space Research and Technology Centre (ESTEC) is the largest site and the technical heart of ESA. This nursery of European space activities is located in Noordwijk, Netherlands. At ESTEC, about 2500 engineers, technicians and scientists work hands-on with mission design, spacecraft and space technology. Please send your CV to technologyaerospace@ajilon.nl before 11/03/2016

Ajilon Technology Aerospace is looking for an Assistant Corporate Controller (M2) for an opportunity at the European Space Agency in the Netherlands Ajilon Technology Aerospace is a specialized Engineering consultancy with more than 30 years’ experience providing aerospace Engineers to our key partners in The Netherlands. Ajilon is a long-standing business partner of the European Space Agency (ESA), with more than 100 employees recruited from across Europe currently supporting ESA’s activities.

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