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HRE-B-00004 Assistant Business Controller

Titel: HRE-B-00004 Assistant Business Controller
Werkgever: Ajilon
Plaats: Noordwijk
Provincie: Zuid-Holland

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Under the authority of the Head of the Cost Centre Control & Supporting Services Unit, the service will prepare and implement the timesheet planning and control for the workforce of the Directorate of Human Spaceflight and Robotic Exploration (HRE) and for other cost centre control related tasks as specified below: o Ensure that the monthly manpower bookings by all staff into the timesheet recording tools are complete by the given deadline and compatible with the manpower deployment plan o Follow up the non-timely delivery of manpower bookings through a defined escalation process o Initiate and follow up a defined correction process in case of incorrect timesheet bookings o Support the control and reporting processes by Cost Centre and Project Controllers, in particular at year-end and plan revisions during the year o Perform front desk function for the coordination of the timesheet data in the planning systems of the Agency and the Directorate o Check with the experts in the Business Unit Control Office on the setup and operation of the required software tools for planning and accounting of the timesheet information o Perform periodic checks on the submitted timesheets for formal correctness and compliance with the plan and report anomalies o Support the migration of the timesheet data from legacy tools to the new corporate software tools, ensuring consistency, coherence and completeness of all migrated data o Support the planning, review and re-planning processes and the monthly reporting of mission travel costs and mission pipelines, within the specified format and deadlines, provide special reports on request by ESA and support ad-hoc analyses o Maintain, update and release the HRE Directorate organigrammes with a granularity to Section/Unit level, administrate regular updates from the HRE Cost / Workforce manager Controller and HR o Support the processing of configuration changes in ESA’s esa-p system by preparing, releasing and following-up change requests for master data under configuration control by ESA Corporate Directorates for Cost Centres and maintain applicable configuration lists for reference.

o University degree (Bachelor) from a recognised Institution of secondary studies or equivalent qualification in Business Administration (or Communications as relevant), with typically 4 years of relevant experience. o Experience in the field of controlling of resources and activities and/or finance/accounting, at administrator level and/or assistant level. o Familiarity with budgeting, accounting, procurements at ESA is an asset. o Adequate level of experience in the field of business administration, controlling of resources and activities, and/or accounting at administrator level and/or assistant level. o Ability to establish positive and constructive working relationship with team members and other colleagues within and outside of the Business Unit, service orientation, and ability to interface with senior management. o Good sense of organisation of work, rigor, accuracy and reliability in the execution of the assigned tasks. o Ability to handle high volume of numerical data in an accurate manner, analyse them, and produce synthetic reports. o Proactive attitude to solving problems, result orientation, initiative and autonomy in the execution of the assigned tasks, ability to identify priority actions and to handle high workload. o Ability to work both autonomously and as part of a team within the boundaries of assigned tasksand stringent schedule. o Proficient in the English language, both written and spoken.

Ajilon Technology Aerospace is looking for an Assistant Business Unit Controller (M2) for an opportunity at the European Space Agency in the Netherlands Ajilon Technology Aerospace is a specialized Engineering consultancy with more than 30 years’ experience providing aerospace Engineers to our key partners in The Netherlands. Ajilon is a long-standing business partner of the European Space Agency (ESA), with more than 100 employees recruited from across Europe currently supporting ESA’s activities.

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